Volunteers Needed
To make this day fun for everyone, we need your help to keep everything organized and running smoothly!
The event will take place on September 26th at the Kalamazoo County Fairgrounds. There will be three shifts available, morning, afternoon, and closing. Morning and afternoon shifts will each be about 5 hours long, while the closing shift will likely be about 2 hours (shift times may vary slightly based on various game times). Shifts will be approximately: 8am-1pm for morning, 1pm-6pm for afternoon, and 6pm-8pm for closing. You will be able to sign up for as many shifts as you would like. All volunteers are asked to please show up 15 minutes prior to their start time to receive their t-shirt and job information.
The various volunteer opportunities are listed below with registration following.
NOTE: All volunteers will receive a complimentary t-shirt, lunch, and a small thank you gift for your time and support.
Volunteer Job Descriptions:
Check-In Table Attendant (4 for morning shift) - Volunteers will be responsible for checking teams in, providing event-day information to teams and attendees, hand out wristbands, as well as deal with any additional check-in requirements. Any additional information will be given to volunteers prior to the event.
Information Table Attendant (2 per shift) - We will need two volunteers per shift to supervise the information table. Volunteers will need to be able to provide event participants and attendees with additional information regarding The Water Project organization as well as any necessary sponsorship information. No extra knowledge on various organizations is required, all information will be provided day of.
Donations Table Attendant (2 per shift) - We will need two volunteers per shift to supervise the donations table. Volunteers will be responsible for collecting any donations that are made the day of the event. Must collect and keep money and check donations organized.
Parking Supervisors (6 for morning shift) - We will need six volunteers to help direct players and spectators to designated parking areas. After the majority of parking is filled, parking supervisors will finish shift, helping as a tournament floater.
Volunteer Food Table Supervisor (2 per shift) - We will need three volunteers per shift to supervise the food tables. Volunteers will be responsible for setting up food tables, helping players get their meals, and keeping the food area clean.
Game Supervisors (2 per shift) - We will need two volunteers per shift to supervise the games. Volunteers will be responsible for helping teams with any needs during the games as well as reporting final game scores to the bracket updaters.
Referees (4 per shift) - We will need four volunteers per shift to work as referees, one for each court. Volunteers will be responsible for making all final calls on their court. Knowledge of basic volleyball rules is required.
Game Scorekeepers (4 per shift) - We will need four volunteers per shift to keep score of each court. We will need one volunteer per court, who will keep scores for each game and to inform the bracket updaters of final scores at the end of each game.
Bracket Updaters (2 per shift) - We will need two volunteers per shift to update event brackets. Game supervisors will update bracket updaters on game outcomes, bracket updaters will then be responsible for recording those scores and updating the overall event bracket in a timely manner.
Tear-Down Team (5) - This will be a shorter shift that will take place after the event is complete. Volunteers will help event staff take down courts, tear down various stations, and help clear out the fairground site.
Tournament Floaters (3 per shift) - We will need three volunteers per shift to work as floaters. Volunteers will fill-in wherever extra volunteers are needed throughout their designated shift.
Registration:
Please fill out the registration below. You will need to provide us with your name, email, best phone number for contact, as well as your first and second choice for which volunteer job you wish to hold (please provide your desired shift here as well). We will try our best to place you in your desired position but ultimately final positions will be based on need. Note that if you are planning to work multiple shifts you will need to register for each separately. You will receive a confirmation email after your registration submission as well as an additional email leading up to the event informing you of your position and additional information regarding the day of the event.
Please email us at [email protected] with any questions you may have regarding volunteer registration.
The event will take place on September 26th at the Kalamazoo County Fairgrounds. There will be three shifts available, morning, afternoon, and closing. Morning and afternoon shifts will each be about 5 hours long, while the closing shift will likely be about 2 hours (shift times may vary slightly based on various game times). Shifts will be approximately: 8am-1pm for morning, 1pm-6pm for afternoon, and 6pm-8pm for closing. You will be able to sign up for as many shifts as you would like. All volunteers are asked to please show up 15 minutes prior to their start time to receive their t-shirt and job information.
The various volunteer opportunities are listed below with registration following.
NOTE: All volunteers will receive a complimentary t-shirt, lunch, and a small thank you gift for your time and support.
Volunteer Job Descriptions:
Check-In Table Attendant (4 for morning shift) - Volunteers will be responsible for checking teams in, providing event-day information to teams and attendees, hand out wristbands, as well as deal with any additional check-in requirements. Any additional information will be given to volunteers prior to the event.
Information Table Attendant (2 per shift) - We will need two volunteers per shift to supervise the information table. Volunteers will need to be able to provide event participants and attendees with additional information regarding The Water Project organization as well as any necessary sponsorship information. No extra knowledge on various organizations is required, all information will be provided day of.
Donations Table Attendant (2 per shift) - We will need two volunteers per shift to supervise the donations table. Volunteers will be responsible for collecting any donations that are made the day of the event. Must collect and keep money and check donations organized.
Parking Supervisors (6 for morning shift) - We will need six volunteers to help direct players and spectators to designated parking areas. After the majority of parking is filled, parking supervisors will finish shift, helping as a tournament floater.
Volunteer Food Table Supervisor (2 per shift) - We will need three volunteers per shift to supervise the food tables. Volunteers will be responsible for setting up food tables, helping players get their meals, and keeping the food area clean.
Game Supervisors (2 per shift) - We will need two volunteers per shift to supervise the games. Volunteers will be responsible for helping teams with any needs during the games as well as reporting final game scores to the bracket updaters.
Referees (4 per shift) - We will need four volunteers per shift to work as referees, one for each court. Volunteers will be responsible for making all final calls on their court. Knowledge of basic volleyball rules is required.
Game Scorekeepers (4 per shift) - We will need four volunteers per shift to keep score of each court. We will need one volunteer per court, who will keep scores for each game and to inform the bracket updaters of final scores at the end of each game.
Bracket Updaters (2 per shift) - We will need two volunteers per shift to update event brackets. Game supervisors will update bracket updaters on game outcomes, bracket updaters will then be responsible for recording those scores and updating the overall event bracket in a timely manner.
Tear-Down Team (5) - This will be a shorter shift that will take place after the event is complete. Volunteers will help event staff take down courts, tear down various stations, and help clear out the fairground site.
Tournament Floaters (3 per shift) - We will need three volunteers per shift to work as floaters. Volunteers will fill-in wherever extra volunteers are needed throughout their designated shift.
Registration:
Please fill out the registration below. You will need to provide us with your name, email, best phone number for contact, as well as your first and second choice for which volunteer job you wish to hold (please provide your desired shift here as well). We will try our best to place you in your desired position but ultimately final positions will be based on need. Note that if you are planning to work multiple shifts you will need to register for each separately. You will receive a confirmation email after your registration submission as well as an additional email leading up to the event informing you of your position and additional information regarding the day of the event.
Please email us at [email protected] with any questions you may have regarding volunteer registration.